For Word 2000 click on Start | Programs | Microsoft Word or for Word XP 2002/2003 click on Start | All Programs | Microsoft Word and a blank document opens where you may enter text.

• Title bar — displays the file name and the type of document

  

  Three toolbars are located at the top of the Word screen. These may be used to locate shortcuts in many of the activities. If you don't see one of the toolbars, select View | Toolbars and check the missing toolbar.

• Menu bar — click on any of the words in this row to see menu options for that category — File and Edit are the most commonly used for saving, opening, copying, and pasting.

  

• Standard toolbar — icons in this row provide shortcuts to many tasks also accessible through the menu bar (Open, Print, Cut, Paste) as well as handy features (Spelling and Grammar, Insert Table, Show/Hide, etc.).

  

• Formatting toolbar — icons in this row control the format of text (Style, Font, Font Size, Alignment, Color, Borders, etc.).

  

• Cursor — this blinking vertical line indicates where the next character typed will be placed.

  To continue the rest of this tutorial, you will need two files:

  • Right-click on ANIMALS.doc, select Save Target As, and save this file to your Desktop.
  • Right-click on koala.jpg, select Save Target As, and save this file to your Desktop.

Once text has been entered in a document, it may be edited, or changed, as needed. Let's open a sample document that contains text already entered so we may explore the editing features of Word.

• In your Word window, select File | Open and browse for ANIMALS.doc on your Desktop.

Some important terms:

• Click after birds run in the first paragraph to place your cursor. Press the Space Bar and then type instead of fly. Notice that Word moves text to the right making room for your inserted text. It should look like the image to the right.

You may move around your document without erasing any text by pressing the up, down, left and right arrows on your keyboard.

• Move your cursor to the end of the first paragraph.

• Press the Enter key to create a new paragraph. Type the following new line: Let's look at some very unique Australian animals that fit into the following categories. It should look like this:

  

• Click between two words and press the Backspace key to remove letters to the left of your cursor.
• Press the Delete key to remove letters to the right of your cursor.
• On the menu bar, select Edit | Undo to bring back deleted text.

Click on the Show/Hide button to see invisible characters. I like to leave this turned on when I'm editing. For some, this may be annoying. If so, click on the Show/Hide button again to turn invisible characters off.

The most common way to select text is to click and drag the cursor over the words to highlight them; however, here are three more useful tips:

• To highlight a single word, double-click it.
• To highlight an entire paragraph, triple-click anywhere in the paragraph.
• To highlight one letter at a time, click where you want to start highlighting, hold down the Shift key, and press the right arrow key repeatedly.

• Select File | Save As on the Menu bar and a dialog box will appear.

Answer these three questions:

• Where are you saving? — Select the appropriate location from the Save in dropdown list.
• What is the name of the file you are saving? — Type a descriptive name in the File name entry box (in this case, ANIMALS_1.doc, so as not to overwrite your Starter File).
• What type of file are you saving? — Normally, you will save as a Word document (.doc), but there is a dropdown list where you may choose other types when appropriate.
• Click on the Save button to complete the process.

Click on the Spelling and Grammar button to check the document for errors you may want to fix them now. Select the correction and click on the Change button to accept the correction. You may also choose to Ignore a suggested change when appropriate.

Oops! A Koala is a Marsupial, not a Mammal.

• Highlight all of the information on the Koala.
• Click on the Cut button (Ctrl-X also works).
• Click after the information on the Kangaroo and press the Enter key to move down a line.

• Click on the Paste button (Ctrl-V also works). If an extra blank line appears, press the Backspace key to remove it.

Find the sentence you added that says "Let's look at some Australian animals that fit into the following categories:"

• Highlight from "Mammals" through "form wings".

• Click on the Bullets button.

  Want something a little more special? Select Format | Bullets and Numbering from the menu bar. Select a checkbox or the triangular arrows, then click OK.

   

If you prefer the bullets to be ordered, highlight from "Mammals" through "form wings" again and click on the Numbering button.

Note: Word assumes that every list you number is part of the same continuous list and therefore begins numbering a second list where the first list ends. To restart the numbering in a subsequent list, highlight the second list, click on the Numbering button. Select Format | Bullets and Numbering from the menu bar. Click on the Number tab and there you may select Restart numbering rather than Continue previous list.

Place the cursor at the end of the quote in paragraph 1.

• For Word 2000 select Insert | Footnote or for Word XP 2002/2003 select Insert | Reference | Footnote, and click OK or Insert respectively. Word inserts a 1 at the current cursor position and the cursor is moved to the bottom of the page where the footnote text may be entered.
• Type the following text, allowing Word to wrap the text:

  Dr. Tim Flannery. Welcome to the Kangaroo Industry Association of Australia's Web Site. [Online] Available http://www.kangaroo-industry.asn.au, March 30, 2002.

• Because the URL will appear as a link, you will want to highlight the URL by clicking in front of http, then hold the Shift key down and press the right arrow key. Click on the Insert Hyperlink button and a dialog box will appear. Click on the Remove Link button.
• Click anywhere in the footnote text and drag the first line indent marker on the Ruler to the .5" mark. It should look like this:
  
  
• Click on the Save button.
  
  

Place your cursor at the beginning of the paragraph on the Koala.

• Select Insert | Picture | From File.
• Browse to the image koala.jpg that you saved on your Desktop.
• Click on the picture to select it and then click on the Insert button.
• Click on the picture to select it.
• Click and drag the corner of the picture to resize.
• Place your cursor on the inserted image and right-click with your mouse.
• Select Format Picture.
• Click on the Layout tab.
• Choose the Tight arrangements and click OK.

Scroll to the end of your document and click after "Resources". Press the Enter key to move down a line.

• Type the following text, allowing Word to wrap the text:

  Koala [Online image] Available
  http://www.ozramp.net/au/~senani/koala.htm, March 29, 2001.

• Unlink the URL
• Highlight the text you have just entered and select Format | Paragraph.
• Select the Indent and Spacing Tab.
• In the Line Spacing dropdown list, select Single and click OK.

• Drag the Hanging Indent slider on the ruler to 0.5".
  It should look like this:
  

• Good work! Save your document.

Do you think the Resources page should be a separate page? Click right before the Resources heading, select Insert | Break, and click OK.

• Click somewhere in the "Introduction" heading, and from the Style dropdown list, select the Heading 1 style.
• Repeat for Animal Facts, Conclusion, and Resources.
• Place the cursor in the "Mammals" heading (not in the bullets), and select the Heading 2 style.
• Repeat for Marsupials, Reptiles, and Birds headings.
• Place the cursor in the "Dingo" heading and select the Heading 3 style.
• Repeat for Kangaroo, Koala, Platypus, Crocodile, Snake, Emu, Fairy Penguin, and Kookaburra headings.

• Highlight all the information about the Koala.
• Select Format | Borders and Shading.
• Be sure the Borders tab is selected.
• Select a border setting from the left of the dialog box, choose style, color, and weight of the border.
• Be sure the "Apply to:" setting is Paragraph. Click OK.

• Place the cursor in the blank paragraph above the "Introduction" heading.
• Type TABLE OF CONTENTS and then press Enter.
• For Word 2000 select Insert | Index and Tables or for Word XP 2002/2003 select Insert | Reference | Index and Tables.
• Select the Table of Contents tab.
• In the formats dropdown list, select Formal.
• Click on OK. A table of contents is inserted at the current cursor position.
• Highlight the "TABLE OF CONTENTS" title and click on the Bold button and the Center button.
• Wow! Isn't that impressive?

• Place your cursor on "Koala" in the "Table of Contents".
• Did the cursor change into a hand?
• Click once and watch what happens.

• The front section of a formal report (title page, table of contents, perhaps acknowledgments) usually uses separate page numbering from the body of the report.
• Place the cursor before the "I" at the beginning of the "Introduction" heading.
• Select Insert | Break. A dialog box appears.
• Select Next page and click OK.

A section break is inserted between page two and three and the main text of the report is moved to page 3. Note the Status bar displays Sec2 because the cursor is currently in section 2 of the document.

• A document divided into sections can have different headers and footers in each section.
• Click somewhere in the "Table of Contents" heading.
• Select File | Page Setup. A dialog box appears.
• Click on the Layout tab.
• Select the Different first page option and click OK.

Note: The title page should not have page numbers.

• Select View | Header and Footer.
• On the Header and Footer Toolbar, click on the Switch between Header and Footer button. Now the Cursor should be in the footer of section1.
• On the Header and Footer Toolbar, click on the Insert Page Number button.
• On the Formatting Toolbar, click on the Center button.
• On the Header and Footer Toolbar, click on the Format Page Number button. A dialog box appears. In the Number format dropdown list, select i, ii, iii, ... for small Roman numerals and then click OK.
• Click on the Close button in the Header and Footer Toolbar.

• Scroll through your document and notice that the footer in section 2 on page 3 also contains page numbers. However, you need to format the page numbers to start with 1.
• Click anywhere in section 2 to place the cursor in section 2. The Status bar at the bottom of the screen displays the section that currently contains the cursor.
• Select View | Header and Footer.
• On the Header and Footer Toolbar, click on the Switch between Header and Footer button. Now the cursor should be in the Footer of Section 2.
• On the Header and Footer Toolbar, click on the Same as Previous button to deselect it. The footer in section 2 will not be the same as the footer in section 1.
• Click on the Format Page Number button. A dialog box appears.
• In the Number format dropdown list select 1, 2, 3, ... for Arabic numbers.
• Type 1 in the "Start at" option and it should be selected. Click OK.
• On the Header and Footer Toolbar, click on the Close button.

We have made significant changes to the document and you need to update the Table of Contents to reflect your page numbering changes.

• Place the cursor in the margin to the left of the Table of Contents until the right arrow shape is displayed and click once.
• With the Table of Contents selected now, press the F9 key to display the Update Table of Contents dialog box.
• Select Update entire table and then click OK.
• Save your document.

Note: As you continue to make changes to your document, don't forget to update your TABLE OF CONTENTS.

• Select File | Print Preview to view your document as it will print. Wouldn't you like to receive papers like this from your students?

• Select File | Print to print your document (printer dialog boxes will vary).